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Most of us have a cluttered office. It makes it harder for you to find anything and ignoring the problem will only make your office even messier. You might be giving your employer and clients a bad impression as well. In this article, we will be looking at simple ways to organize your office desk, cubicle or work area.
Get rid of wasteThrow away anything you don’t need or use. This includes your computer files, broken furniture and equipment, used office supplies, decorations etc. Make sure you organise what material can be recycled and reused. Dispose of your waste intelligently. When it comes to your digital waste, go through your computer and clean folders you don’t need. If there are rarely used documents and data that take up space on your office computer, move all of that bulk into an external hard disk or larger storage capacity.
Or if you have hundreds of photos and images that you can’t remove completely, transfer them to a CF card.
Recognize your basic equipmentThere will be things you use frequently. Keep those closer to your desk and keep the rest of the supplies in storage cabinets. Get a label maker and label all your shelves so that you know exactly where everything goes. Put your printed documents in colour coded folders according to their importance or category.
Assign work zonesThere may be different types of activities happening in your office. For example, there is the supply area that holds all the office equipment, a reference area that contains filing cabinets and shelves. There will also be your main workspace where you work at. Once you’ve recognized all the different areas, sort and transfer equipment and supplies in their respective areas. This will reduce much of the confusion when it comes to finding things. This will be further facilitated if you label all the shelves in the zones as well.
Organize your desk and drawersKeep everything in their place. Assign every drawer a use. When it comes to your desktop make sure that there is no excess material cluttering it up. You can either use a desktop organizer or keep a separate container for different things. For example, you can use a small container to keep your pens, pencils and a larger tray to keep your immediate day to day files.
Assign storageKeep storage boxes in a separate area of your office to keep work that you have completed. You can also have a separate box for magazines and newspapers. Categorise it according to how old they are. This way you know which items you can throw out and which items you need to keep. To reduce clutter, see if you can convert some of the files into digital format.